Privacy Policy

1. Introduction

G EVENTS ASBL ("we," "us," or "our") is committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, attend our events, or otherwise interact with our organization.

G EVENTS ASBL is a Belgian non-profit association (ASBL) registered under enterprise number 0817.543.912, with registered office at Wijnheuvelenstraat 308-310, Box 5103, 1030 Schaarbeek, Belgium. We are the data controller for the purposes of the General Data Protection Regulation (GDPR) and Belgian data protection law.

2. Data We Collect

We may collect the following types of personal data:

• Contact information: Name, email address, phone number, and postal address when you contact us, subscribe to our communications, or register for events.
• Event registration data: Information you provide when registering for our events, including dietary requirements, accessibility needs, and emergency contact details.
• Donation information: If you make a donation, we may record your name and contact details for acknowledgment and tax purposes.
• Website usage data: Automatic data collected through cookies and similar technologies, including IP address, browser type, pages visited, and time spent on our website.

3. How We Use Your Data

We use your personal data for the following purposes:

• To communicate with you about our events, activities, and mission.
• To process event registrations and manage attendance.
• To process and acknowledge donations.
• To respond to your inquiries and provide information you request.
• To improve our website, events, and services.
• To comply with legal and regulatory obligations.
• To send newsletters and updates about our work (only with your consent).

4. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Consent: Where you have given us explicit consent to process your data for specific purposes (e.g., subscribing to our newsletter).
• Contractual necessity: Where processing is necessary for the performance of a contract (e.g., event registration).
• Legitimate interest: Where processing is necessary for our legitimate interests (e.g., improving our services) and these interests are not overridden by your rights.
• Legal obligation: Where we are required to process data to comply with legal obligations.

5. Data Sharing

We do not sell, rent, or trade your personal data to third parties. We may share your data with:

• Service providers who assist us in operating our website and events (e.g., email providers, event platforms).
• Public authorities when required by law or regulation.
• Partner organizations, only with your explicit consent.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Event registration data is typically retained for two years after the event. Donation records may be retained for seven years to comply with financial record-keeping requirements.

7. Your Rights

Under the GDPR and Belgian data protection law, you have the following rights:

• Access: The right to request a copy of the personal data we hold about you.
• Rectification: The right to request correction of inaccurate or incomplete data.
• Erasure: The right to request deletion of your personal data in certain circumstances.
• Restriction: The right to request restriction of processing in certain circumstances.
• Portability: The right to receive your data in a structured, machine-readable format.
• Objection: The right to object to processing based on legitimate interests.
• Withdraw consent: The right to withdraw consent at any time where processing is based on consent.

To exercise any of these rights, please contact us at markluismr@gmail.com.

8. Cookies

Our website uses cookies and similar technologies to improve your browsing experience and analyze website traffic. For detailed information about the cookies we use, please see our Cookie Policy.

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include encryption of data in transit, secure storage, and regular security reviews.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated effective date. We encourage you to review this page periodically.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Effective date: January 1, 2025